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Important Information and Documents

Important information and guidance documents to support you while on the SAT training programme.

Please find below a link to the Training Regulations. These are currently under review, with changes underway to some sections, as a result of enhancements to the Specialist Anaesthesiology Training Programme.

Download the Training Regulations (pdf)

The HSE Clinical Course and Examination Refund Scheme covers the cost of examination fees and clinical courses such as ACLS (Advanced Cardiac Life Support).  You can claim up to €450 per clinical course or examination. In relation to clinical courses, you can claim for re‐certification after a two-year period.

The refund is payable by the HSE following your first sitting of the clinical course or examination, regardless of whether you pass. There is no limit to the number of applications that you can make to your employer for specific clinical courses or examinations, however the HSE will only issue a refund once per clinical course/examination. You can claim for a re‐certification in a clinical course after a two-year period.

To claim a refund you need to print the application forms attached to the HSE’s guidance document on the Clinical Course and Examination Refund Scheme.  Forms must be submitted to the Medical Manpower unit in your hospital within three months of undertaking the course or exam.

Download the HSE Clinical Course & Examinations Refund Scheme Guidance document (pdf)

The Specialist Training Fund was introduced by the HSE to support senior trainees participation in education and training activities in addition to the mandatory elements of specialist training provided by their training body.

You can claim up to €500 per year for participation in relevant non-mandatory educational activities (such as attendance at conferences) from the Specialist Training Fund for SAT 3 – 6 Trainees.

To be eligible, you must be in a clinical specialist training post year 3 – 6 and hold an NCHD contract. The funding available to you is €500 per year. You can carry over €500 each year but you can’t claim such funding in advance.

For further information, please read the Guidance Document prepared by the HSE, available below. To claim funding you must complete the Reimbursement Form, also available below.

If you have any questions about the reimbursement process, please contact training@coa.ie.

Download Specialist Training Fund Guidance Document (pdf)

Download Specialist Training Fund Reimbursement form (pdf)

The HSE National Doctors Training and Planning Unit operates a National Flexible Training Scheme, which allows a small number of trainees to train part-time for a set period of time.

To qualify you must be in SAT 2 onwards and have a well-founded reason to apply, e.g. responsibility for young children or elderly relatives, or personal family circumstances. You cannot apply for flexible training in order to pursue other paid work or research.

Applications for flexible training can be made up to 12 months in advance of the proposed date of commencement of flexible training. We recommend applying as soon as possible, as applications are considered in the order in which they are received and places are limited.

The equivalent of 16 whole-time places are available on the National Flexible Training Scheme. The actual number Trainees on the scheme at any given time ranges from 25 – 32. There’s no guarantee that you will be successfully placed on the scheme but each application is considered on its own merits and within the capacity of the scheme and the resources available to the HSE.

For details of appointment and funding arrangements for flexible trainees, please download the details of the National Flexible Training Scheme, available below.

Download HSE Flexible Training Policy (pdf)

The day to day running of the rotations is undertaken by the Training Department under the guidance of the Directors of Postgraduate Training and the Training & Education Committee. Staff in the Training Department are available for discussion of issues which arise either with trainees or with hospitals. The rotations are designed to allow achievement of all competencies over the six years of the programme.

The current rotations template is available below. Please note this template is under constant review and is subject to change.

Download Rotation Template (.xls)

If you require further information please contact the Training Department on training@coa.ie

  • Trainees can only swap with trainees in the same year of the training programme.
  • Notice of a potential swap at least nine months in advance of the start date, so by 31st March for a January swap and by 30th September for a July swap.
  • All swaps have to be notified in writing to the Training Department with the reason for the request clearly outlined and approved at the subsequent Training & Education Committee meeting.
  • It needs to be clear whether the swap is for that six months or the complete scheme and neither party can create a situation where a key component of the rotation is compromised e.g. missing a module necessary for Completion of Specialist Training (CST) or experience in a smaller hospital (minimum six months) or to avoid the general rule that all trainees need to experience anaesthesia training in two geographical regions in a national six-year training scheme. A swap may not go ahead until the approval is given by the Training & Education Committee.

Attendance at study days, courses, exams & conferences including study leave; entitlement is as per the NCHD Contract for educational leave.  Personal leave on an exceptional basis may be considered on a case by case basis and must be discussed with the Director for Training.  Any requests must be in writing and will be considered by the Training & Education Committee.  Trainees must discuss any extended leave with the Director of Training at least four weeks in advance of the intended leave of absence.

Trainees returning from extended or personal leave must notify the Director of Training in writing with as much advance notice as possible.  Any extended sick leave taken, and its impact on the date of CSCST will be dealt with on a case by case basis

Leave to complete an academic programme will be considered where a trainee obtains external funding to enable them undertake a PhD programme or a successful application to the Irish Clinical Academic Training (ICAT) programme.  Applications for academic leave must be made and approved prospectively (at least six months in advance of taking the leave).  Trainees must contact the Training Department regarding any request for academic leave.

If a trainee wishes to withdraw from the Training Programme before their expected CSCST date they must first notify their Tutor, then the Director of Training of their wish to withdraw from the Training Programme.  Trainees should give sufficient written notice before they wish to leave their current training post.

Grievance, disciplinary and complaints policy for trainees & tutors is currently under review. In the meantime, if you have any queries in relation to this please contact the Director of Training.